Terms and Conditions for Russell Uni (www.russelluni.com)

Last updated: Sunday 19^th April 2026

 

1. Introduction

This Privacy Policy explains how Russell Uni (“we”, “us”, “our”) collects, uses, and protects your personal data when you visit our website.

 

Russell Uni is the trading name of Uni Gateway UK Limited. We are not endorsed by or affiliated with the Russell Group of Universities. We are registered in England and Wales (Company Number: 16913516).

 

Registered address: Thompson Tarez Rand, 10 Jesus Lane, Cambridge, Cambridgeshire, United Kingdom, CB5 8BA
Email: enquiries@russelluni.com

 

For the purposes of the UK GDPR and the Data Protection Act 2018, we are the data controller.

 

2. The Data We Collect

 

We collect personal data directly from you and automatically through your use of our website:

 

a) Information you provide (e.g. enquiry or application forms):

• Full name
• Email address
• Telephone number
• Educational background and application details
• Any other information you choose to provide

 

b) Payment information (if applicable):

• Billing details
• Transaction records

 

Note: We do not store full payment card details. Payments are processed securely by third-party providers.

 

c) Automatically collected data:

• IP address
• Device and browser type
• Pages visited and time spent on site
• Referring URLs

 

3. How We Use Your Data

 

We use your data to:

• Respond to enquiries and provide requested information
• Process applications and assess eligibility for services
• Manage payments and maintain transaction records
• Provide customer support
• Improve our website, services, and user experience
• Send updates or marketing communications (only where lawful)
• Prevent fraud and ensure website security
• Comply with legal and regulatory obligations

 

4. Legal Bases for Processing

 

Under the UK GDPR, we rely on:

• Consent – for marketing communications and non-essential cookies
• Contract – where processing is necessary to provide services or process applications
• Legal obligation – for compliance with applicable laws
• Legitimate interests – to operate and improve our services, provided your rights are not overridden

 

5. Applications and Educational Data

 

If you submit an application through our website, we may process additional personal data relevant to your academic background and goals.

 

This information is used solely to:

• Assess suitability for services
• Provide guidance and support
• Communicate with you regarding your application

 

We do not use this data for automated decision-making without human involvement.

 

6. Payments

 

Payments on our website are handled by secure third-party payment processors. These providers process your payment data in accordance with their own privacy policies and applicable data protection laws.

 

We only retain limited information such as:

• Payment confirmation
• Transaction ID
• Billing reference (where necessary)

 

7. Analytics and Tracking Technologies

 

We may use analytics tools such as Google Analytics to understand how visitors use our website.

 

These tools collect information such as:

• Pages visited
• Time spent on pages
• Interaction patterns

 

Where required, we:

 

• Obtain your consent before setting non-essential cookies
• Use IP anonymisation where possible
• Allow you to opt out via cookie settings

 

8. Cookies

 

We use cookies to:

• Ensure the website functions properly
• Analyse traffic and performance
• Improve user experience

 

Non-essential cookies are only used with your consent, in line with the Privacy and Electronic Communications Regulations.

 

You can manage or withdraw consent at any time via your browser or cookie settings.

 

9. Sharing Your Data

 

We may share your data with:

• IT and website hosting providers
• Payment processors
• Analytics providers
• Professional advisers
• Regulators or authorities where legally required

 

All third parties are required to respect the security of your data and process it lawfully.

 

10. International Transfers

 

Where personal data is transferred outside the UK, we ensure appropriate safeguards are in place, such as:

• UK-approved standard contractual clauses
• Transfers to countries with adequacy decisions

 

11. Data Retention

 

We retain personal data only as long as necessary:

• Enquiry data: up to 12–24 months
• Application data: up to 3–6 years (for legal and audit purposes)
• Transaction data: as required by tax and accounting laws

 

12. Data Security

 

We implement appropriate technical and organisational measures, including:

• Secure servers and encryption
• Access controls
• Regular system monitoring

 

13. Your Rights

 

Under the UK GDPR, you have the right to:

• Access your data
• Correct inaccurate data
• Request deletion
• Restrict or object to processing
• Request data portability
• Withdraw consent at any time

 

To exercise your rights, contact enquiries@russelluni.com.

 

14. Complaints

 

If you are not satisfied with how we handle your data, you can contact us. You also have the right to complain to the Information Commissioner's Office (ICO):
https://www.ico.org.uk

 

15. Changes to This Policy

 

We may update this policy periodically. Updates will be posted on this page with a revised date.

 

16. Contact Us

 

Email: enquiries@russelluni.com

Address: Thompson Tarez Rand, 10 Jesus Lane, Cambridge, Cambridgeshire, United Kingdom, CB5 8BA